Disclosure Tracking Workflow from iMP to Encompass

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The Tracking Record Process from iMP to Encompass begins when the user selects “Create Initial Disclosures”


This will prompt your file to export to Encompass and retrieve a loan number.  Once the export is complete and the loan number and disclosure package are generated, you will receive the following message:

 

At this stage your loan will appear in Encompass with a milestone status of “File Started”.  Disclosure Tracking Tool will display the “Application Date”, “LE Due” date and “Estimated Closing” date in the Compliance Timeline. 

The next steps vary depending on the Document Delivery method: ELECTRONIC or MAIL

Electronic Delivery Method:  (ONLINE borrowers who eConsent before the 3rd day cutoff time) 

As soon as the borrower accepts the eConsent, the Encompass milestone status will change to “Disclosures Out Finished”.  The “eConsent”, “LE Sent” and “SSPL Sent” dates in the Disclosure Tracking Tool will be set as the date the borrower accepted the eConsent.  The “LE Received” date will be calculated to 3 mail days after the “LE Sent” date and the “Earliest Closing Date” will be calculated to 7 business days after the “LE Sent” date.  The Disclosure History tracking record will also be set in Encompass. 


The Disclosure Details Window will automatically display the “Disclosure Type” as ‘Initial’. The “Sent Date” will display the same date as the ‘LE Sent’ date shown in the Disclosure Tracking Tool and the “Sent Method” will display ‘Other’. 


Along with the Disclosure Tracking record, a copy of the unsigned disclosure packages will also export to Encompass once the borrower eConsents.  These will automatically land in the “iMP-Initial Disclosures” place holder.

 

Once the borrower completes e-signing, their disclosures they will be received in the iMP Doc Vault.  They will be internally classified and named by iMP and automatically exported to the Unassigned Folder in Encompass.

Once a user has confirmed the e-signed Intent to Proceed has been received in Encompass, they must manually populate the “Received Method”, the “Actual Received Date” and the “Intent to Proceed” data in the Disclosure Details window.

The “Received Method” must be changed to ‘Other’.  The “Actual Received Date” must be manually populated with the Intent to Proceed eSignature date.

The “Intent to Proceed” box must be check-marked.  The Intent to Proceed “Date” must be set as the signature date on the Intent to Proceed disclosure.  The “Received Method” must be manually marked as “Signature”


The “LE Received” date in the Disclosure Tracking Tool will update with the “Actual Received Date”.


 ‘Mail’ Delivery Method: 
(OFFLINE borrowers and ONLINE borrowers who do not eConsent before the cutoff date/time) 

As soon as the disclosure package(s) are marked “SENT” in the Mail Room Queue in iMP, the milestone status will change to “Disclosures Out Finished”.  The “LE Sent” and “SSPL Sent” dates in the Disclosure Tracking Tool will match the date the disclosures are marked sent in the Mail Room Queue.  The Disclosure History tracking record will be sent to Encompass and the “LE Received” date will be calculated to 3 mail days after the “LE Sent” date.  The “Earliest Closing” date will be calculated to 7 business days after the “LE Sent” date.

The Disclosure Details window will display the “Disclosure Type” as ‘Initial’. The "Sent Date’’ will display the same date as the ‘LE Sent’ date shown in the Disclosure Tracking Tool and the “Sent Method” will display ‘U.S. Mail’.

Along with the Disclosure Tracking record, a copy of the unsigned disclosure package(s) will also export to Encompass when the documents are marked sent in the iMP Mail Room queue.  These will automatically be placed in a custom place holder named “iMP-Initial Disclosures”.

 

As soon as the signed disclosures are received in the iMP Doc Vault, they will be automatically exported to the Unassigned Folder in Encompass. 

 

Once a user has confirmed the signed Intent to Proceed has been received in Encompass, they must manually populate the “Received Method”, the “Actual Received Date” and the “Intent to Proceed” data in the Disclosure Details window.

The “Received Method” will remain ‘US Mail’.   The “Actual Received Date” must be populated with the date the borrower signed the Intent to Proceed.

The “Intent to Proceed” box must be check-marked.  The Intent to Proceed “Date” must be set as the signature date on the Intent to Proceed disclosure. The “Received Method” must be manually marked ‘Signature’. 

The “LE Received” date in the Disclosure Tracking Tool will update with the “Actual Received Date”.

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